• Attn. All Owners
• Budget 2010-2011
• Owner Calendars 2013-2020
• Space Available
• Less Taxes?
• 2009 Improvements
• October 2009 Minutes
• 2009/2010 Budget
• 2008 Improvements
• HomeOwners' Rep
• Checking In?
• Extra Amenities?
• Friday Check Out?
• Dining Out?
• 2008 Parking Survey
• MC Fitness Center
• Help Keep Costs Down
• Parking Rules
• Interval International

DRAFT SUBJECT TO BOARD APPROVAL

Mountain Club Board of Directors Meeting Minutes

October 28, 2009

11am

Teleconference/KMR Conference Room

Board members in Attendance: Pete McCourt, Barbara Posch, Chip Seamans, Joan Pilar and Doug Threet

Guest in Attendance: George Stahl, Lynne Myers, Bruce Gianola and Darby Smith

A quorum being present the meeting was called to order at 11:03am

The previous meeting minutes from August 5, 2009 were approved

Financials

• Overall financials on track for the first 3 months

AR Update

• The two units which have been foreclosed on are 227-2A and 227-3B

• 2A owes the Mountain Club nothing, they are current.

• 3B has been in collections since April, 2009. When unit is sold Mountain Club will recoup the past due monies if lien is applied.

• KCA to ask Brad Epstein how far we can go back on old debt.

• Of 204 units, only 10 are a collection issue, which equates to about 5%

• George to add a line item in the monthly financial report to show accounts “Over 90 days delinquent.”

Capital Update

• Recent Capital Improvements are as follows:

1. All bar stools recovered

2. All lodge pole chairs recovered

3. Spa resurfaced

4. New spa filter and controls installed

5. Damaged pavers replaced

6. Purchased new dining tables and chairs

7. Replaced all sleeper sofa mechanisms

8. Replaced several downspouts and gutters with heavy gauge materials

Maintenance Repairs

• Significant summer maintenance repairs

1. Stucco work around building

2. Painting of deck rail caps and replacement of broken caps

3. Replacement of damaged planter capstones

4. Installation of button operators to the front lobby doors

5. Repair of unit drywall from last winter’s leak

6. Vacuum cleaning of all garage drains

7. Replacement of roof shingles where worn

8. Cleaning of drain pipes and gutters

9. Carpet cleaning of all common and unit areas

10. Application of flashing between gutters and roof

11. Deep clean of all units

12. New signage for spa area

13. Removal of Graffiti in garage

14. Installation of missing heat tape in some gutters

15. Replaced all damaged or broken blinds

• The Reserve Study for 2010 includes a number of projected expenditures. To minimize potential dues impact we have identified the following items which will be deferred at least 1 year to balance the extra $67K capital spending this year.

1. Replacement of Sleeper Sofas $60K

2. Misc Unit Art $30K

3. Stucco Repair $40K

Other Business

• Website Login: Instead of using the II number, owners may give a 6 digit password to Lynne to be used for log into mchoa website.

• Doug is preparing a survey for homeowners on the question of moving the Annual Homeowners Meeting from January to July.

The next Board meeting is scheduled for January 9, 2010 at 2pm.

The Annual meeting is scheduled for January 9, 2010 at 5pm. Notification of meeting will be sent in election mailing in November. Candidates for the upcoming election are Peter McCourt and Doug Threet. Other nominees will be solicited via email.

There being no other business the meeting was adjourned at 11:40am